Wedding Coordination

Stress-Free, Organized, and Beautifully Executed.

Your wedding day should feel effortless. My coordination service ensures every detail you’ve planned comes to life exactly the way you envisioned—while you relax and enjoy your day.

By booking this service through the checkout below, you are entering into a binding service agreement. Please read the full terms carefully before submitting payment.

Wedding Coordination Agreement

This Wedding Coordination Agreement (“Agreement”) is entered into on the date of signature below by and between:

Coordinator: Taneisha Rodriguez/Simply Digital Wedding, (“Coordinator”)
Client(s): Fatima Ahmed and Gregg Braverman, (“Client(s)”)

Collectively referred to as the “Parties.”

What's included in your wedding coordination package.

1. SCOPE OF SERVICES

Coordinator is hired to provide Custom Wedding Coordination for the Client’s wedding scheduled to take place at The Garden at Marine View Private Estate on September 6, 2026 (“Event”).

This is not full-service planning. Clients retain responsibility for booking all vendors. Coordinator provides:

  • 1.1 Coordination Services (Included)

    Coordinator will provide the following services:

    a. Serve as primary point of contact for all vendors beginning 30 days before the Event, unless otherwise agreed.
    b. Create and manage detailed wedding day timeline and vendor schedule.
    c. Conduct venue and vendor confirmations 15-30 days prior.
    d. Coordinate reception on the Event date.
    e. Direct vendor load-in and load-out, guest flow, and Event execution.
    f. Review layouts, seating plans, and décor placement provided by Client.
    g. Setup of small personal décor items (signage, place cards, favors, table numbers, etc.).

  • h. Curated list of all decor and rental items.
    h. Assist with day-of problem solving and on-site coordination of up to 10 hours.

  • i. Provide day-of emergency kit.

  • j. Provide use of any event rentals available.

  • 1.2 Partial Planning Support (Limited Scope)

    Coordinator agrees to provide partial planning assistance including:

    a. General guidance on design direction, color palette, theme, and inspiration.
    b. Vendor category recommendations (e.g., suggesting types of vendors needed).
    c. A curated preferred vendor list (if applicable).
    d. Guidance on budget allocation and vendor questions.

    Clients are responsible for selecting, securing, contracting, and paying all vendors.
    Coordinator does not source vendors, manage vendor availability inquiries, negotiate contracts, or make bookings on the Clients' behalf.

  • 2. MEETINGS & COMMUNICATION

    Coordinator will provide structured meeting support as follows:

    a. Up to four (4) scheduled planning meetings via Zoom, held between booking and 1 week prior to the wedding.
    b. One (1) site visit before the wedding.
    c. Additional meetings may be requested at a rate of $150/meeting.

    Meeting Structure & Boundaries

    • Meetings must be scheduled at least 2 days in advance, subject to Coordinator availability.

    • Unlimited email communication is permitted with a 2-3 business day response time.

    • Urgent day-of-event matters will be handled on-site.

  • 3. TRAVEL, LODGING & TRANSPORTATION

    There will not be an addtional fee for travel, lodging or transportation.

  • 4. VENDOR & VENUE ACCESS REQUIREMENTS

    Clients shall ensure all vendors and the venue(s):

    a. Allow Coordinator reasonable access for setup, coordination, and breakdown.
    b. Receive Coordinator’s contact information at least 30 days prior.
    c. Are contractually responsible for their own performance. Coordinator is not liable for third-party vendor failures, delays, misconduct, or cancellation.

  • e. Clients will provide one meal to coordinator and assistant.

  • 5. DECOR & SETUP LIMITATIONS

    Coordinator provides setup for small, personal décor items and reception tables, including:

    • Signage

    • Guestbook

    • Table numbers

    • Escort cards

    • Small centerpieces (non-professional installs)

    • Memory table items

    • Reception Tables

    • Welcome Table

    • Minor décor not requiring tools, ladders, or installation staff

    Coordinator does not provide:

    • Floral installations

    • Heavy décor

    • Ladder work or suspended installations

    • Professional lighting or sound setup

    • Vendor-grade décor setup requiring a licensed installer

      6. ADDITIONAL EVENTS

      If Clients request coordination for welcome parties, post-wedding brunches, or additional days, these may be added at an additional rate of $400 per event.

    • 7. PAYMENTS, RETAINER & TRAVEL COSTS

      7.1 Coordination Fee

      The Coordinator’s total coordination fee for services under this Agreement is $1,200.

      7.2 Retainer

      Clients shall pay a non-refundable retainer of $400 at the time of booking to secure the Coordinator’s services for the Event date.

      The retainer shall be applied toward the total coordination fee.

      7.3 Payment Schedule

      After the $400 retainer is paid, the remaining balance of $800 may be paid in two additional installments of $400 each.

      The payment schedule shall be as follows:

      • First payment: $400 due on or before July 30, 2026

      • Final payment: $400 due on or before August 30, 2026, which is one week prior to the wedding date

      All payments must be made in full by the final payment deadline.

      7.4 Event Date Not Secured Without Retainer

      The Event date is not reserved or guaranteed until:

      a. The signed Agreement is received by the Coordinator; and
      b. The $400 non-refundable retainer is paid in full.

      8. CANCELLATION & POSTPONEMENT

      8.1 Cancellation by Client

      If Clients cancel this Agreement for any reason, the $400 retainer shall be forfeited and remain non-refundable.

      If cancellation occurs after additional payments have been made, any amounts paid beyond the retainer may be handled at the Coordinator’s discretion unless otherwise stated in this Agreement.

      8.2 Cancellation by Coordinator

      If the Coordinator must cancel due to illness, emergency, or circumstances beyond her control, the Coordinator shall refund all amounts paid by Clients and, if possible, make reasonable efforts to provide a replacement coordinator.

      8.3 Postponement

      If Clients postpone the Event, the Coordinator will make reasonable efforts to accommodate the new date, subject to availability. Rescheduling is not guaranteed. Additional fees may apply for a postponed Event.

      • 9. LIMITATION OF LIABILITY

        • Coordinator is not liable for:

          • a. Acts of nature, weather, travel delays or cancellations

          • b. Loss or damage to personal property

          • c. Vendor errors or non-performance

          • d. Venue restrictions

          • e. Illness or injury of guests

          Clients agree to indemnify Coordinator from claims arising from these matters.

          10. Media Release

          You grant permission for photos or videos taken by your coordinator to be used for marketing, unless you opt out by emailing within 24 hours of booking.

          11. MISCELLANEOUS

          • a. Entire Agreement represents the full understanding between Parties.

          • b. Amendments must be in writing and signed by both Parties.

          • c. Governed by the laws of Washington State.

          • d. Coordinator is an independent contractor.

          • e. Coordinator may bring an assistant if necessary and agreed upon.

            11. Acceptance of Terms

            By submitting your payment, you confirm that you have fully read, understood, and agree to the terms of this service agreement.

Contract Acknowledgement

Please complete the form with your contact information.

Partner #1